Society Management ERP
Maintenance dues are tracked in Excel, complaints go to WhatsApp groups, accounts are managed in a personal Tally instance the treasurer controls, and the committee has no real-time view of society finances.
CAPABILITIES // WHAT GETS BUILT
What this system delivers for your team
Resident and unit registry with owner, tenant, vehicle, and occupancy details — the single source of truth for the society
Maintenance charge billing engine with configurable charge heads (maintenance, sinking fund, parking, utility) and penalty calculation for late payment
Online payment with auto-generated receipt and reconciliation — no manual entry for UPI or bank transfer payments
Guard app for visitor pre-approval, QR-code entry, delivery management, and vehicle tracking at gate
Amenity booking module for clubhouse, gym, party hall, and sports facilities with availability calendar and booking fees
Double-entry accounting for society funds — income, expense, sinking fund, corpus — with AGM-ready balance sheet and income-expense statement
Society analytics dashboard for the committee — collection rate by wing, pending dues, expense vs budget, and complaint resolution rate
Every build is scoped to your organisation's workflow — features and modules may vary.
PROCESS // HOW I WORK
From scoping call to live system
Scoping Call
A 30–60 min free call to understand your workflow, team structure, and exact requirements. No commitment — just alignment.
Custom Build
I build the system to your specifications with weekly updates. All work is tracked — you see progress before final delivery.
Delivery & Handoff
Deployed to your infrastructure, your team trained, documentation handed over. Optional AMC for ongoing support.
FIT // WHO THIS IS FOR
Who this system is for
Society Committee Chairperson / Secretary / Treasurer
Residential housing society, gated community, or commercial premises association with 100 to 2,000 units where maintenance billing is done in Excel, accounts are in Tally managed solely by the treasurer, visitor management is done through a paper register, and resident complaints are handled over WhatsApp
Maintenance dues collection is below 70 per cent every month because there is no automatic billing — residents receive a WhatsApp message and pay when they feel like it, and follow-up is done personally by the committee secretary
- —Maintenance dues collection is below 70 per cent every month because there is no automatic billing — residents receive a WhatsApp message and pay when they feel like it, and follow-up is done personally by the committee secretary
- —The society accountant is the only person who can read the books — the committee sees a monthly summary the accountant prepares and has no way to verify income against collections independently
- —A resident submits a complaint on WhatsApp, the committee forwards it to a plumber on another WhatsApp group, the plumber says it is done, and a week later the resident is still waiting — there is no tracking and no escalation
BEFORE
Maintenance dues are billed by a WhatsApp reminder. Some residents pay by bank transfer, some by cash — the accountant updates an Excel manually. Visitor entries are in a physical register. Amenity bookings are on a WhatsApp group. Society accounts are in a personal Tally instance. The committee reviews a monthly summary that takes the accountant 3 days to prepare.
WITH THIS SYSTEM
Maintenance bills are auto-generated on the 1st of every month and sent to each resident with a payment link. Payments auto-reconcile. The committee sees collection rate by unit in real time. Complaints are ticketed and assigned to vendors with deadlines. Visitors are pre-approved by the resident and the guard scans a QR code at entry. Society accounts are live and the committee can view income, expenses, and fund balances at any time.
KEY OUTCOME
Monthly maintenance collection rate: 65–70% → above 90% within 3 months. Complaint resolution tracking: zero visibility → 100% ticketed with SLA.
BUILD // WHAT I DELIVER
What gets built for you
PROCESS // HOW IT WORKS
Every build starts with a scoping call. I understand your workflow, adapt the system to your team, and deliver a detailed price estimate before any work begins.
Ready to scope Society Management ERP?
Book a free scoping call. I'll map your workflow, align the build to your team, and provide a detailed price estimate based on your requirements.
WORKS WELL WITH
These systems are commonly scoped together or phased into a connected build. Let me know during the scoping call if you're considering a multi-system setup — I'll structure the engagement accordingly.